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Share Workspaces

The workspace sharing feature allows you to share specific workspaces with others, making collaboration seamless and easy. Here’s how you can use this feature:

Sharing Your Workspaces

  1. Set Up a Shared Workspace:

    • Navigate to the settings and create a shared workspace.

    • Select the specific workspaces you want to share. Remember, only the content of these selected workspaces will be shared—relationships and mentions to other workspaces will not be included.

  2. Generate a Join-Code:

    • Once your shared workspace is configured, click on copy icon next to the Join-Code.

    • Share this join-code with the user you intend to provide access to.

    • You can create a new join-code by clicking on "Create New Join-Code" to share as needed. There's no limit to the number of join-codes you can generate.

  3. Revoke a Join-Code:

    • To revoke a join-code, click the three dots on the far right of the join-code and select "Revoke join-code."

  4. Editing Shared Workspaces:

    • You can add additional workspaces to an existing shared setup. Use the edit share modal to adjust your settings.

    • There is a toggle labeled "Adding a Workspace to the share will automatically create it in the Knowledge Base of the receivers."

      • Enable this toggle if you want any changes, including new workspaces, to automatically sync with the receiver's end when you click sync in share.
      • Disable the toggle if you want the receiver to decide whether to import the new workspace. In this case, the receiver will need to go to the import section for this share, select the new workspace, and update.

Accessing Shared Workspaces on Another Account

  1. Integrate Shared Workspaces:

    • The recipient will log into their account, go to integrations, and select “Import Workspaces.”

    • Input the join-code received into the designated field to view all associated workspaces.

  2. Select Workspaces:

    • Choose whether to access all or specific workspaces linked to the join-code and proceed with the integration.

  3. Finalize Integration:

    • After the integration, the shared workspaces will appear in their search, labeled with “[workspace name] (shared).”

Managing Shared Workspaces in the Owner Account

  1. Monitoring Connections:

    • As the owner, you can see which users have access to your shared workspaces.

  2. Editing User Access:

    • You have the ability to edit permissions or remove users from accessing your shared workspaces as needed.
      • To manage user access, click on the three dots to the far right of the join-code and select "Manage Users."
      • In the list of users, hover over the username and click the delete icon to remove the user.

  3. Syncing New Updates:

    • If you add new nodes to any shared workspace, clicking the “Sync” button will update these additions in the shared workspaces on other accounts.

This feature is aimed at promoting efficient collaboration by allowing precise sharing of relevant workspaces while giving owners control over access and updates.